Skip to content
1300 881 641

Microsoft Teams Rooms

Quick Reference Guide


Microsoft Teams Rooms allow you to conduct meetings that bridge the gap between workspaces so you can collaborate both over Microsoft Teams and within the room.

Topics covered in this quick reference guide to using Microsoft Teams Rooms:

  1. Home Screen
  2. More Options
  3. Sharing Content
  4. Making a Call
  5. Start a Meeting
  6. Join a Scheduled Meeting
  7. Add the room to a Meeting
  8. Meeting Controls
Microsoft Teams Rooms Homescreen

Home Screen

This is the main screen the MTR will display while not in use. From here you can access many of the room’s features.

  1. Scheduled Meetings
  2. Start a Meeting
  3. Make a Call
  4. Share content
  5. More Options

More Options

Tapping on the ellipsis on the home screen will open more options.

Microsoft Teams Rooms More Options
Microsoft Teams Rooms Sharing Content

Sharing Content

Content can be shared in the room locally without a Teams meeting in progress.


  1. Select the Share button to begin sharing from your laptop via the USB-C or HDMI cable available.
  2. When you are finished select Stop Sharing. 
Microsoft Teams Rooms Making a Call

Making a Call

Select Call from the home screen to call someone.


  1. Type a name
  2. Dial a number
  3. Launch call
Microsoft Teams Rooms Making a Call Screen
Microsoft Teams Rooms Start a Meeting Screen
Microsoft Teams Rooms Start a Meeting

Start a Meeting

The Meet button allows you to start a new meeting and invite people to it by searching a name or number in the text field.

Join a Scheduled Meeting

When meetings are scheduled for the room they will be listed on the home screen.

To join your scheduled meeting simply tap the Join button.

Microsoft Teams Rooms Join a Scheduled Meeting
You can also join the meeting whilst in the room from your laptop or mobile phone if you want to present or access meeting chat.
When you join from your own device you can select Don’t use audio to join the meeting muted and with sound off. You can also select Room audio to use the meeting room audio.
Make sure your device is completely muted to avoid generating feedback.
Microsoft Teams Rooms Join a Scheduled Meeting
Microsoft Teams Rooms Add Room To Meeting

Add the room to a Meeting

If you want to step into a vacant room and use it for a meeting you are already in you can invite the room like you would a participant from Teams on your laptop.

  1. Select Participants at the top of the meeting window
  2. Type the name of the meeting room into the text field
  3. Click Request to join on the room

Meeting Controls

Control the meeting experience from the room panel.

  1. View Options
  2. Reactions
  3. Options
  4. Volume control
  5. Camera on/off
  6. Mute on/off
  7. Share content
  8. End call
  9. View menu
  10. Invite someone
  11. Participants (tap to manage)
  12. Manage Participants


Microsoft Teams Rooms Meeting Controls Screen

Need further support?

If you are still facing issues or need further support, please contact our support team at 1300 881 641 or email [email protected]

Check out our new meeting rooms!

Book Now